DBS Check Service

DBS Check Service

BBW CVS can carry out DBS checks for staff and volunteers on behalf of non profit
organisations and groups using an umbrella body recognised by the Disclosure and
Barring Service.

The DBS check application will be completed online, and for this to take place the
applicant will require an email address. The applicant will also need to meet with
CVS staff in order for their ID to be verified.

Types of DBS check
There are three levels of check: Basic, Standard and Enhanced. The three levels
have different eligibility requirements and reveal different information about the
Basic: A Basic DBS Check or Basic Disclosure will show any unspent
convictions or conditional cautions the applicant has.
Standard: A Standard Check will show any spent or unspent convictions,
cautions, reprimands or warnings the applicant has.
Enhanced: An Enhanced Check will show any spent or unspent
convictions, cautions, reprimands or warnings the applicant has, as well as
any other relevant information held by the applicant’s local police force.

To determine the most appropriate level of check required, or to determine whether a
role requires a DBS check you can access DBS eligibility guidance here or use the
online tool.

DBS Costs
Organisations using this service will be charged the standard rate set by the DBS,
plus the administrative fee for the services provided by BBWCVS

A one-off organisation registration fee is required for your organisation’s name to
show on the DBS certificate – £15

Current DBS check fees (as of April 2022)

Basic DBS check £18
Standard DBS check £18
Enhanced DBS check £38

Volunteer check (standard or enhanced) Free – an admin fee will apply

Admin Fee for all checks:

BBW CVS Members – £18     Non-members – £23

How to get a DBS check via BBW CVS

Registering your organisation with the BBW CVS DBS check service:
1. Email us at: admin@bbwcvs.org.uk (subject heading: DBS Registration)
providing the organisation’s full name and address as you would like it to
appear on the certificate along with contact details for the invoice. We will
then get you registered. Please note this only needs to be carried out once.

Requesting a DBS check for a member of staff or volunteer:
1. Once your registration to the service is complete, email us at:
admin@bbwcvs.org.uk (subject heading: DBS request) providing the
applicants name, email address, contact number and the level of check you
2. We will register the individual who will then receive an email inviting them to
complete the application form online, they will need to input their ID
information during this process.
3. Once this is complete CVS will be notified and will arrange to meet with the
applicant to complete the ID verification process, check over the form and
submit it.
4. Once the check is complete the individual will be sent the certificate in the
post. CVS will notify the organisation that the check is complete.

DBS Update Service
Applicants and employers can use the DBS update service to keep a certificate up
to date or carry out checks on a potential employee’s certificate. This service is free
to volunteers and for paid workers, the subscription costs £13 per year. The service
is for standard and enhanced checks only. If you want to register for the service,
you must register within 30 days of the certificate being issued.

Do DBS checks expire?
A DBS check has no official expiry date. Any information included will be accurate at
the time the check was carried out. It’s up to you the organisation to decide when a
new check is needed. NCVO guidance states “it is up to your organisation to decide
how often you seek new checks. The certificate is only accurate up to the day it is
issued. You should set a timeframe that is manageable and proportionate to your
level of risk. A three-year period, unless there is a need to update the check sooner,
is common”. By signing up to the DBS update service you can check whether a
certificate is up to date online.

Other Useful Information:

ID checking guidelines (including what ID applicants are required to provide for DBS
checks): DBS ID checking guidelines – GOV.UK (www.gov.uk)

Guidance on DBS checks when working with adults and children in the charity sector
(scroll down to access these):DBS guidance leaflets – GOV.UK (www.gov.uk)

NCVO guidance on DBS checks:
Getting started with criminal records checks — NCVO Knowhow

For full guidance on the Disclosure & Barring Service please click here

If you require any support with other governance related topics, get in touch with CVS who will be happy to help.

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